SMART FACILITIES FOR STRATA & SHARED PROPERTY
Clear oversight
for shared property.
Practical facilities management alongside your strata manager, owners corporation or committee.
Coordinate common-property maintenance, service contractors, shared assets and improvement works through a clear facilities scope, with records and reporting that support informed decisions.
ILLUSTRATIVE PHOTOGRAPHYOur responsibility.Smart Facilities
FACILITIES OVERSIGHT
Give shared facilities a clear management process.
Common-property issues often involve several parties: residents, building representatives, service contractors and the appointed strata manager. Without clear ownership of facilities actions, requests and defects can remain unresolved.
Smart Facilities provides operational coordination for the agreed facilities scope. We work alongside the appointed management team, with approvals, financial authority and reporting responsibilities made clear from the start.
HOW WE CAN HELP
Facilities support for the shared areas you manage.
Maintenance and servicing coordination
Organise planned servicing, reactive requests and follow-up for agreed common-property assets and shared facilities.
- Work orders and service schedules
- Defect tracking and contractor attendance
- Completed-work and records follow-up
Contractor and project oversight
Bring structured coordination to quotations, works scopes, appointed contractors and building improvement projects.
- Comparable scopes and procurement coordination
- Access, programme and progress monitoring
- Variations, defects and handover documentation
Asset and expenditure planning
Build a clearer view of available asset information, observed condition and future replacement priorities.
- Asset and service-history reviews
- Maintenance and replacement recommendations
- Facilities expenditure and capital planning
Records, systems and reporting
Keep maintenance activity, servicing records and outstanding actions visible to the agreed decision-makers.
- Request logging and work-order tracking
- Inspection and certification record coordination
- Relevant dashboards and management reports
A PRACTICAL MANAGEMENT FRAMEWORK
Facilities coordination that fits your existing management arrangements.
The facilities scope sits alongside the roles of the strata manager, owners corporation or committee and appointed specialist providers.
Agree who decides
Set out approval pathways, expenditure authority and escalation arrangements.
Coordinate the work
Manage agreed service activities, contractor attendance, records and outstanding actions.
Keep the right people informed
Provide reporting that supports the appointed team’s review of condition, priorities and future works.
YOUR QUESTIONS
Clear answers.
A clear starting point.
Does this replace our strata manager?
The service is intended to work alongside the appointed strata manager or management team. The proposal defines the facilities activities Smart Facilities will manage and the decisions that remain with the relevant parties.
Can you help with a single common-property project?
Yes. A defined client-side project management scope can cover requirements, procurement coordination, delivery oversight and handover for an agreed improvement or asset replacement.
Who approves spending and variations?
Approval authority, limits and escalation arrangements are agreed before the engagement begins. Reporting and contractor coordination follow those arrangements.
Can residents report maintenance issues through a system?
Where included in the configuration, online forms or QR-code access can support maintenance requests. Request handling, access permissions and reporting are configured around the agreed building requirements.
TALK TO SMART FACILITIES
Make shared-property facilities easier to coordinate.
Tell us about the building, the appointed management arrangements and the facilities responsibilities you need support with.
